Archerfield was engaged by the University to provide advice and assistance on the tendering of a 26,000m2 education facility tenancy requirement that ultimately led to the development of a new, purpose built commercial tower in metropolitan Sydney.
Upon initial engagement, Archerfield were to identify and assess sites that had the potential to become the flagship campus that the University sought. Archerfield ran an informal expression of interest (EOI) process to engage the development industry and submitted a feasibility and options paper to the Board with costed options for four sites.
Archerfield concluded the scope of this engagement by assisting the University with negotiating and executing an agreement for lease and lease with the then site owners. Post agreement, the University flagged the need for dedicated project director expertise to manage the project on the University’s behalf.
Archerfield led a rapid, but highly collaborative effort to ensure the building was tracking in the University’s best interests. The collaboration involved the University’s internal team and all major players.
Proactive management of emerging issues and risks defined this stage for Archerfield and the University. This included the obvious, such as dealing with variations to the base building, where a pragmatic and collaborative style minimised costs.
The time frame for delivery of a fully fitted out building ready for occupation in under two years meant that flexibility in terms of fit out delivery would be needed. Archerfield advised to negotiate an integrated fit-out contract with the contractor to gain schedule advantages, with an open-book pricing method – verified by an independent quantity surveyor – to guarantee no price disadvantage. Negotiations were successfully completed, and the fit-out pricing was detailed and approved by the Board of Trustees.
Work was carried out through the balance of the year without conflict or any other disruption and practical completion was achieved with University staff beginning to occupy the new campus with more than two months to road test all services and technology.
Archerfield’s work with the University covered more than the technical and stakeholder management tasks associated with delivering a $200 million building on time and under budget.